Resent-Date: Sun, 7 Mar 1999 10:37:42 -0800 (PST)
Date: Sun, 07 Mar 1999 13:34:01 -0500
From: William N Oliver
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Subject: [STATE-COORD-L] Summary of USGW Advisory Board Business
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USGW Advisory Board Business Summary. 07 March 1999
State Coordinators are asked to distribute this summary to their
volunteers.
Because it is the first communication of its type it is long.
Motion Action to date:
Date: 17 Feb 1999
Motion #99-2: I move that the motion to appoint a secretary,
which was tabled
in the Oct. 4, 1998 meeting, be reopened and a secretary be
elected by the
Advisory Board from among the membership of said Board, with
the duties and
responsibilities as follows
1. To post board minutes
2. To number all motions
3. To declare the status of motions including quorum of
votes and the point at
which enough votes have been posted to decide the motion,
plus the final tally of
votes
4. To post Board announcements to all Regional lists
5. To maintain the Advisory Board passwords as a backup in
order to pass them
on to the next authorized National Coordinator, whether
interim or elected.
Motion by: Ginger Cisewski
Second by: Bill Oliver
Votes: 8 Aye 0 Nay
Secretary nominees: Bill Oliver and Tim Stowell
For Bill - 8, For Tim - 5, Abstention - 1, Not voting -
1
====>
Issue: Domain registration
Date: 27 Feb 1999
Motion #99-3: I move that the Advisory Board direct Brian
Leverich, as
technical contact for the domains, usgenweb.org and
usgenweb.net, to contact
InterNIC for the purpose of changing the administrative
contact from Nancy Trice
to Tim Stowell, in keeping with the policy that the
administrative contact be the
current National Coordinator.
Motion by: Megan Zurawicz
Second by: Beth Wills
Votes: 13 Aye 0 Nay
====>
Issue: Census Project split from Archives
Date: 16 Feb 1999
Motion #99-4: I move that the following statement be issued
to as many mailing
lists as possible, and that the first paragraph be
immediately posted to The
USGenWeb Project web page concerning the special projects:
"We, "The USGenWeb Project Advisory Board," want to remind
all persons
involved with "The USGenWeb Project" that all original
records that are
transcribed and submitted to any special project whether it
be "The USGenWeb
Archives Project," "The USGenWeb Census Project," "The
USGenWeb
Tombstone Project,"or any other special project, they are a
part of The
USGenWeb Project's "digital library" known as "The USGenWeb
Project
Archives." Patrons who submit data to "The USGenWeb Project
Archives,"
through any of its special projects, should feel confident
and be aware that no
matter what directory the data they have submitted may
reside, it is a part of "The
USGenWeb Project Archives." Patrons should also be aware
that the directory
locations of any data submitted may change from time to time
within "The
USGenWeb Project Archives" for organizational purposes."
The Board strongly recommends that the special project,
named in the bylaws as
"The USGenWeb Archives Project," leave the job of
transcribing original US
census records and recruiting volunteers for the same
purpose to the special
project named in the bylaws as, "The USGenWeb Census
Project," and that "The
USGenWeb Archives Project" should otherwise direct their
efforts to
transcribing the other vast volumes of original records that
need to be transcribed
in this country. "The USGenWeb Census Project" should
continue to notify the
file managers of "The USGenWeb Archives Project" when new
transcriptions
are completed so that these files may be included with
original scanned images
or other county file structures as may have been established
or deemed
necessary. It is further the recommendation of this board
that at such time that
"The USGenWeb Census Project" completes its mission and all
US census
original records are transcribed and uploaded to the
"digital library" known as
"The USGenWeb Project Archives," that an assessment should
be done of "The
USGenWeb Project Archives" and any duplicated files be
combined."
Motion by: Trey Holt
Second by: Bill Oliver
Votes: 9 Aye 1 Nay
====>
Pending before the Board:
Issue: Resolution to name USGWP Digital Library
Date: 5 Mar 1999
Motion #99-5: Made by Ginger Cisewski; seconded by Bridget
Smith
I Move the adoption of the following Resolution:
Whereas, the USGenWeb Project has amassed huge amounts of data,
with the purpose of making it available to all researchers free
of charge, and
Whereas that purpose remains unchanged, and this collection of
data has become large enough that diversification has become
necessary, and
Whereas the Bylaws of The USGenWeb Project addressed this in
Article XIII by separating the digital library commonly referred
to as "the Archives" into separate entities, naming them The
USGenWeb Archives Project, The USGenWeb Census Project, and The
USGenWeb Tombstone Project, and provided for the creation of
future Special Projects, appointment of Coordinators for them,
and specified how these things must be accomplished, and
Whereas common sense indicates that each Special Project should
have its own directory and its own infrastructure for file
creation, uploading and file maintenance and not have their files
co-mingled with those of any other Special Project, therefore be
it
RESOLVED:
That the Special Projects of the USGenWeb Project be known
collectively as the USGenWeb Project Digital Library and a page
be placed on the national website at
www.usgenweb.org/library.html and at
www.usgenweb.net/library.html as a main entrance to the Digital
Library, with all Special Projects of the USGenWeb Project being
listed, a brief history of each Special Project, as well as a
link provided there to each Special Project, and
That each Special Project will maintain their own directory and
infrastructure, separate from any other Special Project, and
further
That duplication of the efforts of any Special Project by any
other Special Project is counterproductive and not to be done;
whenever possible, volunteer submissions will be referred to the
appropriate Special Project, and
That the National Coordinator of the USGenWeb Project will
instruct the Webmaster for The USGenWeb Project to place this
Resolution on the Special Projects page of the national website
within 48 hours of its adoption by the Advisory Board, and
That the Secretary of the USGenWeb Advisory Board be required to
distribute this Resolution to all the Regional Mailing Lists, the
State Coordinators List, and the unofficial USGenWeb -Discuss and
USGenWeb-ALL lists within the same 48 hour period.
Summary:
Discussion began immediately on the Resolution on Board-L and is
currently continuing.
A motion to table the motion 99-5 was made and seconded.
The National Coordinator announced that "Since there was never
any agreement pro or con on how to proceed with Board business, I
believe any action on Motion 99-5 should not occur until Monday.
[3/8/1999]"
Bill Oliver
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